Finish an Inspection Without Sending It to the Tenant

Why this matters

Not every inspection is a two-sided exercise. You might be walking an empty property between tenancies, doing a periodic check where nothing needs the tenant's input, photographing a repair before and after, or simply trying LetSorted out on a real property before you involve anyone else.

Until now, finishing an inspection meant sending it to the tenant for review. That is the right default for a move-in or move-out report: the three deposit protection schemes' joint guidance says that an inventory or check-out report compiled by a landlord — rather than an independent inventory clerk — will require supporting evidence that the tenant has seen it and had the opportunity to agree or comment on it. It is the wrong default for everything else — and for a landlord evaluating the product, an unexpected email to their tenant is a genuine reason not to try it at all.

What changed

When an inspection is ready to close, you now get two options instead of one:

1. Send to tenant — the existing flow, available where emails to the tenant are on for the tenancy. The tenant is emailed a link, adds their own photos and comments, and confirms or disputes the report. This remains the recommended route for move-in and move-out inspections
2. Finish without sending — the inspection is completed as your own record. Photos, checklist and notes are kept and dated, and you can still produce the PDF. No email is sent to the tenant at any point, including when the PDF is generated

You can still share the report later if you decide to.

Document the property on your own terms. A dated, photographed record is worth having even when nobody else needs to see it today. See how inspections work →

The PDF says what it is

A one-sided report is presented honestly. A report finished without sending is badged as a landlord record and states plainly that it is a one-sided record which the tenant has not reviewed or confirmed. It never claims agreement between both parties.

This matters if the report is ever relied on. Keep it clear which kind of record it is. For a deposit dispute, the three deposit protection schemes' joint guidance says that an inventory or check-out report compiled by a landlord — rather than an independent inventory clerk — will require supporting evidence that the tenant has seen it and had the opportunity to agree or comment on it — see our guide on winning a deposit dispute.

What you need to do

Nothing changes for existing inspections. Next time you finish one, choose the option that fits:

• Move-in or move-out, tenant in place → Send to tenant
• Periodic check, empty property, or a trial run → Finish without sending

This is general information about how LetSorted works, not legal advice.